Privacy Policy
Last updated: 27 September 2026
Fightberg MMA respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains what personal information we collect, why we collect it, how we use it, who we may share it with and how we protect it.
1. Who we are
Fightberg MMA is a martial arts club based in Evesham, Worcestershire, UK.
For data protection purposes, Fightberg MMA is responsible for the personal information we collect and use in connection with our services.
Contact:
Fightberg MMA
Wallace House Community Centre
Oat Street
Evesham
Worcestershire
UK
Email: [INSERT YOUR EMAIL ADDRESS]
If you have any questions about how we use your personal information, please contact us using the details above.
2. What information we collect
Depending on how you interact with Fightberg MMA, we may collect:
name and surname
parent's or guardian's name and contact details where applicable
email address
telephone number
address
date of birth or age
emergency contact details
membership and attendance information
information about classes and programmes you attend
payment and transaction information
information provided when booking a trial session
information provided when completing membership or registration forms
information relevant to participation in our martial arts and fitness activities
information provided in health, injury, medical or physical activity questionnaires where necessary for participation and safety
photographs or videos where you have given permission for us to use them
messages and other information you send to us through our website, social media or other communication channels.
Where we collect information about children, we normally collect it from their parent or legal guardian.
We only collect information that we reasonably need for the purposes described in this Privacy Policy.
3. How we use your information
We may use your personal information to:
respond to enquiries
contact you about a free trial session
arrange and manage trial sessions
create and manage memberships
manage class bookings and attendance
communicate with members and parents or guardians
manage payments and memberships
provide our martial arts, fitness and personal training services
keep appropriate records of participation and membership
manage the safety of participants
deal with injuries, emergencies or other situations where relevant
administer competitions, events or interclub activities
send important information about your membership or classes
manage customer service enquiries
maintain our business records
improve our services and administration
comply with legal and regulatory obligations
protect the safety, security and rights of our members, visitors and business.
We may also use your contact details to send information about Fightberg MMA classes, services, events or offers where this is permitted by law and where the appropriate legal requirements have been met.
4. Free trial enquiries and Meta Lead Ads
If you contact Fightberg MMA through a Facebook or Instagram advertisement or another online lead form, we may receive the information you submit, such as your name, telephone number, email address and information about the class you are interested in.
We use this information to contact you about your enquiry and, where applicable, arrange a free trial session.
For example, if you submit a form asking about Kids MMA, we may contact you to discuss the class and arrange a suitable trial session.
We do not use information collected through a lead form for purposes that are incompatible with the purpose explained to you when you submit the form.
5. Our legal bases for using your information
Under UK data protection law, we need a lawful basis for processing personal information.
Depending on the circumstances, we may rely on:
Contract
We may process information where it is necessary to provide our services, manage your membership or take steps at your request before entering into a membership agreement.
Legitimate interests
We may use personal information where it is reasonably necessary for our legitimate business interests, such as managing our club, responding to enquiries, maintaining member records, communicating with members and improving our services.
When relying on legitimate interests, we consider whether our interests are balanced against your privacy rights.
Consent
Where required, we may ask for your consent, for example for certain marketing communications or for the use of photographs or videos for promotional purposes.
Where processing is based on consent, you can withdraw that consent at any time.
Legal obligation
We may process personal information where necessary to comply with a legal or regulatory obligation.
Vital interests
In an emergency, we may use relevant information where this is necessary to protect someone's life or prevent serious harm.
6. Health and other sensitive information
Some information you provide to us may relate to health, injuries, medical conditions or physical limitations.
We may need this information to help assess whether participation in our activities can be carried out safely and to respond appropriately to injuries or emergencies.
Health information is treated as special category data under UK data protection law. We only process such information where we have an appropriate legal basis and special category condition to do so.
Please only provide health information that is relevant to your participation and safety.
7. Who we share your information with
We do not sell your personal information.
We may share personal information with trusted service providers where this is necessary to operate Fightberg MMA and provide our services.
These may include:
Gymdesk, which we use to manage memberships, member information, class bookings and related administration.
Square, where used to process membership or other payments.
Meta, where you interact with our Facebook or Instagram advertising, lead forms or related services.
website, hosting, email or IT service providers where necessary to operate our systems.
professional advisers, insurers or other organisations where reasonably necessary for legal, insurance or business purposes.
emergency services or relevant professionals where necessary to protect someone's health or safety.
authorities or other organisations where we are legally required to provide information.
Our service providers may process personal information on our behalf. Where applicable, we put appropriate contractual and data protection arrangements in place.
Gymdesk's documentation states that, for customer data processed through its services, the business using Gymdesk acts as the controller and Gymdesk acts as a processor.
8. International transfers
Some of the service providers we use may process personal information outside the UK.
Where personal information is transferred outside the UK, we will take appropriate steps to ensure that the transfer is carried out in accordance with applicable UK data protection law.
This may include relying on an adequacy decision or appropriate contractual safeguards where required.
9. How long we keep your information
We keep personal information only for as long as reasonably necessary for the purposes for which it was collected, unless we are legally required to keep it for longer.
Different information may be kept for different periods.
For example:
enquiry and trial information may be kept for as long as reasonably necessary to manage the enquiry and any follow-up;
membership information may be kept while you are a member and for an appropriate period afterwards;
payment and financial records may be retained for the period required for accounting, tax and legal purposes;
health and safety information may be retained where reasonably necessary for safety, legal or insurance purposes.
When information is no longer required, we will securely delete it or anonymise it where appropriate.
10. Keeping your information secure
We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
However, no online system or method of storing information can be guaranteed to be completely secure.
11. Your data protection rights
Depending on the circumstances, you may have rights under UK data protection law, including the right to:
ask for a copy of the personal information we hold about you;
ask us to correct inaccurate or incomplete information;
ask us to delete your personal information in certain circumstances;
ask us to restrict how we use your information in certain circumstances;
object to certain processing, including processing based on legitimate interests;
ask for your information to be provided in a portable format where the right applies;
withdraw consent where we rely on consent.
These rights are subject to certain legal conditions and exceptions, so they may not apply in every situation.
To exercise a right, please contact us using the contact details in this Privacy Policy.
12. Marketing communications
Where permitted by law, we may contact existing members or customers about Fightberg MMA services, classes or related information.
Where consent is required, we will ask for it.
You can ask us to stop sending marketing communications at any time by contacting us or using an unsubscribe option where one is provided.
13. Photos and videos
We may take photographs or videos during classes, events, competitions or other Fightberg MMA activities.
Where we intend to use identifiable photographs or videos for promotional purposes, such as our website or social media, we will obtain appropriate permission where required.
For children, permission will normally be obtained from a parent or legal guardian.
You can withdraw permission for future use by contacting us.
Withdrawal of permission does not necessarily affect uses that took place before the withdrawal.
14. Children's information
Fightberg MMA provides classes for children and young people.
We recognise that children's personal information requires additional care.
We normally collect information about children from their parent or legal guardian and use it only for appropriate purposes connected with providing and safely managing our services.
Where we process children's health information or other special category data, we apply the additional requirements that apply to such information.
15. Cookies and website technologies
Our website and third-party services used on our website may use cookies or similar technologies.
Some cookies may be necessary for the website or requested service to function. Other cookies or technologies may be used for analytics, advertising or other purposes.
Where consent is legally required, we will ask for it.
16. Third-party websites and services
Our website or communications may contain links to third-party websites or services, including social media platforms.
We are not responsible for the privacy practices of third-party websites.
You should read the privacy policies of those organisations before providing them with personal information.
17. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our services, technology, legal requirements or the way we process personal information.
The latest version will be made available on our website and will show the date it was last updated.
18. Complaints
If you have concerns about how we use your personal information, please contact Fightberg MMA first so that we can try to resolve the issue.
You also have the right to complain to the UK's data protection regulator:
Information Commissioner's Office (ICO)
Website: https://ico.org.uk/
The ICO provides information about data protection rights and how to make a complaint.
Fightberg MMA
Wallace House Community Centre
Oat Street
Evesham
Worcestershire
UK
Email: info@fightberg.co.uk
Last updated: 27 September 2026.